City Clerk

203-630-4030 Email Department Email City Clerk Directly Staff


City Clerk’s Office- Land Recording Information COVID-19 New Process

CITY CLERK MEMO (posted 5/18/2020) 

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Office Hours:

The City Clerk’s Office is open by appointment only 8:30 a.m. - 4:30 p.m.  No walk-ins.
This has been in effect since March 01, 2020.
Please call 203-630-4030 or email to schedule an appointment.

Funeral Homes:
Exceptions will be made for Funeral Homes and Land Closings.
Please call ahead to notify us you are coming.

Land Recorders:
Recordings can also be dropped off at our office with contact information in case there is an issue. Receipts or recording information can be emailed back to recorder.

Vital Requests:
Any requests for birth, death and marriage certificates, dog licenses, etc. can be submitted through the mail or by email to

Sports Licenses:
Fishing licenses can be obtained online at the DEEP Website under the Permits & Licenses tab.


Citizens Inquiry Services - The City Clerk’s Office is a liaison to the public.  On the phone or in person, the staff provides a variety of answers at all times for citizens seeking assistance.  The staff provides service to over 40,000 citizens annually, most of whom appear at the counter for assistance.  Citizen inquiry services are available and are provided to the public on a daily basis during regular working hours.

Archives - It is the responsibility of the department to formulate, implement, and maintain a system for managing public records.  The staff assures protection of and access records, reviews and disposes of obsolete records, and maintains a municipal disaster preparedness plan.  Our archives are a vital information stop for genealogists.

  • Formulate, implement, and maintain a system for managing public records
  • Information stop for genealogists
  • Protect, review, and dispose of records

Specific Records and Documents
- The staff performs a variety of functions on any given day to accommodate the general public.  All city records of public meetings must be maintained, schedules of meeting dates of local city agencies must be compiled annually, and ongoing filing and indexing of military discharges and trade name certificates must also be maintained.  The City Clerk must report all resignations, vacancies and new appointments to the Secretary of State promptly.  State conveyance tax forms and monies are mailed weekly by the staff to the Department of Revenue Services.  The City Clerk receives all claims made against the City and its agencies and forwards them to the proper department for processing.  The City Clerk also prepares and certifies voter registration cards and provides notary services.

  • Records of Public Meetings
  • Meeting Dates of Local City Agencies
  • Military Discharges
  • State Conveyance Tax Forms
  • Notary Service
  • Process Claims against the City & its agencies
  • Certifies Voter Registration Cards

If copying fee is not specified elsewhere, fee for copy of document (minutes, legal notices, etc.) shall be as follows:

  • Freedom of Information (§1-15)
  • Not exceed .50 cents per page
  • Fee for cost of transcription or printout shall not exceed actual cost thereof
  • Fee for certifying a document is $2.00

Filing Fees -
$60.00 for the first page, $5.00 each additional page.  Maps are $3.00 each.

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